Solutions
Legal still ships the file. Personal data stays in the company.
For general counsel, legal ops, and the privacy partner sitting with the business.
In-house teams leak in Outlook, in a litigation exhibit, in a vendor proposal, and in a Copilot paste. Outbound Guard is the daily control. Fast Track plus binders plus the production portal is the workcell when a pack must leave. The RFP kit scrubs commercial files. Prompt Guard sits in front of the model.
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User stories
When this is already the job
Each When should make you nod. The ink cell is the module that sits in that moment. Then is the useful part: what it does, and what you stop doing in Word, Excel, Outlook, or a zip.
When
A dispute hits, and a few hundred exhibits have to go to the other side this month.
Then
Accept people once across the exhibit set. Content-stream removal, then re-extract. You are not running Adobe on a shared drive the night before production.
When
The pack needs Bates numbers, a table of contents, and a cover that looks like a real production.
Then
Volumes, stamps, cover, and Bates stay in the case that already holds the redacted files. Lit support stops assembling the pack in Word after the redaction pass.
When
Outside counsel wants a download today, not another email with attachments.
Then
Share completed redacted files through a portal. Withheld rows are metadata only. Downloads are receipted. Revoke the link when the window closes.
When
Procurement wants evaluators to see a vendor proposal without unit prices or contact sheets.
Then
One preset finds unit prices, totals, contacts, registration details, and NDA language. Evaluators get a clean copy. You keep the original. Verification blocks a dirty evaluation file.
When
Someone in Legal emails an employee CPR to an unclassified vendor, quoted from last week's thread.
Then
Unmatched CPR stops at Send. Wipe the draft when it is dirty. PDF and Office attachments are inspected on Send. Permanent destruction of that file is still a Cases job.
When
The business dumps an employee DSAR on Legal with less than two weeks left on the clock.
Then
Separate the employee from everyone else in the export. Pause and extend with a reason. Audit sits on the case so the DPO is not reconstructing the story from email.
When
Copilot is on every contract in Word, and counsel pastes a clause to rewrite it.
Then
Personal data leaves the clipboard before the model. Legal keeps Copilot. Employee and customer data do not become a prompt.
Activity map
What this team uses Northdocs for
Not a feature list. Grouped the way the work shows up.
Company Outlook
SoftBlock unmatched CPR
Legal, HR, and finance mailboxes get a send gate without a 12-month Purview program.
How the job worksWipe in compose
Clean the draft when someone pasted a CPR or a client email into the wrong thread.
How the job worksAttachment inspect
PDF and Office on Send. Permanent redaction of that file is still a Cases job.
How the job works
Disputes and access
Litigation disclosure
Fail-closed packs for the other side: Fast Track, content-stream removal, verify before download.
How the job worksPrivilege in the file
Spot counsel language, withhold it, and keep a schedule next to the produced set.
How the job worksLegal binders and production portal
TOC, Bates, and stamps in Binder Studio. A time-limited portal so outside counsel downloads a receipted pack instead of a zip.
How the job worksEmployee and customer DSAR
The same identity-first production privacy ops use, under legal ownership.
How the job worksChats and recordings
Teams and meeting audio that showed up in the hold.
How the job works
Procurement files
Proposal scrubbing
Unit prices, totals, contacts, CVR or VAT, NDA terms, and trade-secret markers in one preset.
How the job worksReadable people, gone commercials
Pseudonymize names when evaluators need context. Redact pricing and registration details.
How the job worksVerify before release
The proposal owner still decides the audience. Verification blocks a dirty evaluation copy.
How the job works
Staff AI and diligence
Prompt Guard
Stop contracts and employee data reaching ChatGPT or Copilot from the clipboard.
How the job worksEU diligence pack
Trust Center, DPA, subprocessors, and architecture for vendor review the other way around.
How the job works
Related workloads
Use-case pages go deeper on a single job.
Litigation disclosure
Produce defensible redacted binders for discovery and court packs.
Read the use caseVendor and RFP proposals
Share proposals without exposing pricing, contacts, registration details, or trade secrets.
Read the use caseDSAR production
Cut through subject access volume with identity-first review and fail-closed export.
Read the use caseOutbound email
Stop unmatched CPR leaving Outlook, with a send gate, attachment inspect, and DPO evidence. No Cases required.
Read the use caseQuestions this team asks
- Do we need a litigation workcell to start?
- No. Outbound Guard and Prompt Guard land without Cases. Open a case when a file must be permanently redacted.
- Can procurement use this on proposals?
- Yes. The RFP kit is a workload with its own detection defaults. Your proposal owner still defines what evaluators may see.
- How is this different from Microsoft Purview?
- Purview is the broader DLP suite. Outbound Guard is send-time personal-data protection in Outlook: wipe in compose, recipient class, body-free evidence. It does not replace labels, encryption, Teams, or endpoint DLP.
Start with the pack you have to ship
Upload a real FOI, DSAR, or litigation file and download only after verification passes. Add Outbound Guard when mail is the next leak.