Redaction log template: record what you withheld and why
A redaction log, also called an exemption or withholding schedule, lists every piece of information you removed from a release, where it was, and the legal basis. It lets you explain the decision on appeal and shows that the redaction was deliberate, not accidental.
Updated
Columns to keep
- Document and page.
- Category (for example name, CPR number, health information).
- Legal basis (for example GDPR Article 15(4) or offentlighedsloven section 30).
- Decision: removed, pseudonymized or released.
- Who decided and when.
Example
| Document | Page | Category | Legal basis | Decision | By, date |
|---|---|---|---|---|---|
| Case note 2026-031 | 2 | Citizen name and CPR | Offentlighedsloven s. 30 | Removed | AH, 2026-11-03 |
| Email from neighbour | 1 | Third-party contact details | GDPR Art. 15(4) | Removed | AH, 2026-11-03 |
| Contract annex | 4 | Unit prices | Business secret | Removed | KL, 2026-11-04 |
Producing the log automatically
Writing the log by hand doubles the work and drifts from what was actually removed. Northdocs records each decision as you review, then exports the exemption schedule and an audit export with the release, so the log always matches the file.